Mail Archiver users have many PDFs - up to hundreds of thousands. If you have only a limited number of emails then searching in Finder might be enough. With the automatic reindexing I can be sure that all my PDFs are available in DevonThink. The Mothsoftware-Test folder was added by DevonThink after I archived again: Instead DevonThink watches the selected folder and indexes again after files have been added. It's not necessary to manually select the Mail Archiver folder for reindexing. But there is another super clever feature in DevonThink. This gives me the result as a list of emails AND the result of the currently selected email at the same time: Automatic indexing of new emails in DevonThinkĪrchiving and indexing once is simple. But when I entered a search term in the upper search bar there was also text in the lower search bar. Searching in Mail always annoys me (when it find the emails I search for at all) because there are 2 search fields for the email selection and then the content of the email. Now I can browse the PDFs almost like in Mail Archiver. That makes browsing individual emails in DevonThink not so practical: But Mail Archiver does one folder per email to keep the attachments with the email. Of course, I can do the folder structure, too, in DevonThink. But the app needs another pass at indexing to optimize the search:ĭevonThink has some smart folder for easier browsing. I only need to select the top level folder of the PDFs and DevonThink starts indexing:Īfterwards the files can be viewed in DevonThink. In DevonThink this is called indexing and can be done with the menu item of the same name: The note app should just act as viewer and do the search. Instead I want the file to remain at their original location. The note apps usually have no concept of handling duplicate files which is done in Mail Archiver. The files will be copied to the database of the note app. Of course, every note taking app can import PDFs. If I want to locate a specific email I have to open each email and there search again: With Spotlight I can do a search in the folder of the PDFs and find text inside of the PDFs: I've archived a couple of thousand emails to PDF: Let me first have a quick glance on how to use Finder and Preview for searching and viewing PDFs. (I'm not going to capitalize the devon for the rest of the article.) Using Finder for PDFs But it's much more comfortable to use an app like DEVONThink for the PDFs. Of course, it's possible to use Finder and Preview for viewing and searching PDFs. Delete user informationĪ user may reach out to your organization to ask for their Currents data to be deleted.Mail Archiver's Internal Database has a built in viewer that shows the emails exactly like an email client does. Note: Deleted users and users who were suspended before May 4th, 2019 cannot have their data archived. Once you allowlist your domain, posts by all suspended or archived users in your domain will be visible and archived going forward. To allowlist your domain for archived users in Currents, please contact support. Allowlist your domain for user archive in CurrentsĪrchiving users for Currents is off by default. To learn more about buying this license, read View and buy Archived User licenses. Note: You will need an Archived User license for this process. Archived and suspended user data can also be searched for with the search bar. Polls, poll votes, photos, and other data is also preserved, but it may take up to 7 days for them to appear in the stream. With archiving you can maintain an AU’s data more securely, while preventing them from accessing Currents or other Google Workspace services.Īrchiving users preserves the user’s posts and profile data. An Archived User (AU) license is a separate license from a full user. If a user leaves your organization you can keep their posts and data from Google Currents by archiving them.
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